Privacy Policy

Privacy Policy

Last updated: May 02, 2025

1. Introduction

Motrenii GmbH ("we," "us," or "our") is committed to protecting the privacy and security of your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website motrenii.de (the "Website") or contact us about our services.

We adhere to the General Data Protection Regulation (GDPR) and other applicable data protection laws. By accessing our Website or providing us with your information, you consent to the practices described in this Privacy Policy.

2. Controller Information

The controller responsible for the processing of your personal data is:

Motrenii GmbH
Musterstraße 123
10115 Berlin
Germany

Email: info@motrenii.de
Phone: +49 (0) 123 456789

3. Data We Collect

We may collect the following types of information:

3.1 Information You Provide to Us

• Contact Information: Name, email address, telephone number, company name, and address when you contact us through our website forms, email, or telephone.
• Project Information: Details about your project requirements, location, timeline, and other information you provide when requesting a consultation or quote.
• Communication Data: Records of correspondence if you contact us.

3.2 Information We Collect Automatically

• Technical Data: IP address, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access our Website.
• Usage Data: Information about how you use our Website, including page views, navigation paths, time spent on pages, and interaction with content.
• Cookies: Please see our Cookie Policy section below for more information.

4. Purpose and Legal Basis for Processing

We process your personal data for the following purposes and on the following legal bases:

5. Google Analytics

Our Website uses Google Analytics, a web analytics service provided by Google LLC ("Google"). Google Analytics uses cookies to help us analyze how users use our site. The information generated by the cookie about your use of the Website (including your IP address) will be transmitted to and stored by Google on servers in the United States.

We have activated the IP anonymization feature on our Website so that your IP address is truncated within the area of Member States of the European Union or other parties to the Agreement on the European Economic Area before being transmitted to the US. Only in exceptional cases will the full IP address be sent to and shortened by Google servers in the USA.

Google will use this information on our behalf for the purpose of evaluating your use of the Website, compiling reports on Website activity, and providing other services relating to Website activity and internet usage. Google will not associate your IP address with any other data held by Google.

You can prevent Google's collection and use of data by downloading and installing the browser plug-in available at: https://tools.google.com/dlpage/gaoptout.

We use Google Analytics on the legal basis of our legitimate interest (Art. 6(1)(f) GDPR) to analyze and improve the use of our Website.

6. Cookie Policy

Our Website uses cookies and similar technologies to distinguish you from other users of our Website. This helps us provide you with a good experience when you browse our Website and also allows us to improve our site.

6.1 What are Cookies?

Cookies are small text files that are placed on your computer or mobile device when you browse websites. They allow the website to recognize your device and remember if you have been to the website before.

6.2 Types of Cookies We Use

• Essential Cookies: These cookies are necessary for the Website to function properly and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in, or filling in forms.
• Analytical/Performance Cookies: These cookies allow us to count visits and traffic sources so we can measure and improve the performance of our site. They help us know which pages are the most and least popular and see how visitors move around the site.
• Functionality Cookies: These cookies enable the Website to provide enhanced functionality and personalization. They may be set by us or by third-party providers whose services we have added to our pages.
• Targeting Cookies: These cookies may be set through our site by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant advertisements on other sites.

6.3 Managing Cookies

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this Website may become inaccessible or not function properly.

Additionally, you can manage your cookie preferences through our cookie consent banner that appears when you first visit our Website.

7. Data Sharing and Recipients

We may share your personal data with the following categories of recipients:

• Service Providers: We may share your personal data with third-party service providers who perform services on our behalf, such as website hosting, data analysis, payment processing, order fulfillment, IT services, customer service, email delivery, and other similar services.
• Business Partners: We may share your personal data with our business partners for the purpose of providing you with our services.
• Legal Authorities: We may disclose your personal data if required by law, regulation, or legal process, or to protect the rights, property, or safety of Motrenii GmbH, our customers, or others.

We do not sell, rent, or trade your personal data to third parties for their marketing purposes.

8. Data Retention

We will retain your personal data only for as long as necessary to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

In general, we will keep contact form submissions and correspondence for up to 3 years after our last contact. For contractual relationships, we retain personal data for the duration of the contract and for a period of 10 years thereafter, in compliance with tax and commercial law retention periods.

9. Data Security

We have implemented appropriate technical and organizational measures to ensure a level of security appropriate to the risk of processing your personal data. These measures are designed to protect personal data from accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to personal data transmitted, stored, or otherwise processed.

However, please note that no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security.

10. Your Rights

Under the GDPR, you have the following rights regarding your personal data:

• Right to Information: You have the right to know how we process your personal data.
• Right of Access: You have the right to obtain confirmation as to whether we process your personal data and, if so, access to the personal data.
• Right to Rectification: You have the right to have inaccurate personal data about you corrected and incomplete personal data completed.
• Right to Erasure ('Right to be Forgotten'): You have the right to have your personal data erased in certain circumstances.
• Right to Restriction of Processing: You have the right to restrict our processing of your personal data in certain circumstances.
• Right to Data Portability: You have the right to receive your personal data in a structured, commonly used, and machine-readable format and to transmit that data to another controller.
• Right to Object: You have the right to object, on grounds relating to your particular situation, to our processing of your personal data in certain circumstances. In particular, you have the right to object to our processing of your personal data for direct marketing purposes.
• Right Not to be Subject to Automated Decision-Making: You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you.

To exercise any of these rights, please contact us using the contact details provided at the beginning of this Privacy Policy. We will respond to your request within one month, although this period may be extended by two further months where necessary, taking into account the complexity and number of requests.

11. Complaints

If you have any concerns about our handling of your personal data, please contact us first so that we can address your concerns. You also have the right to lodge a complaint with a supervisory authority, in particular in the EU Member State of your habitual residence, place of work, or the place of the alleged infringement if you consider that our processing of your personal data infringes the GDPR.

The supervisory authority in Germany is:

Berliner Beauftragte für Datenschutz und Informationsfreiheit
Friedrichstraße 219
10969 Berlin
https://www.datenschutz-berlin.de/

12. Third-Party Links

Our Website may include links to third-party websites, plug-ins, and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our Website, we encourage you to read the privacy policy of every website you visit.